Job Title:Administrative Assistant
Position reports to:
Chief of Staff
Department:
Operations
Location:
This not a remote position. The role is on-site at Alias HQ.
Job Description: The Administrative Assistant will perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our Chief of Staff and other staff, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include scheduling within Outlook, making travel and meeting arrangements, and ultimately ensuring the efficient and smooth day-to-day operation of our office. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like Microsoft Outlook, QuickBooks and office equipment.
To apply, submit your information through the form here or email [email protected].
Essential Functions:
This role consists of daily duties which include but are not limited to:
• Partner with executive leadership to provide high-level administrative support including scheduling coordination, meeting preparation, and other special projects as assigned
• Outlook experience, specifically calendar functions required
• QuickBooks experience preferred
• Organize, maintain, and tidy the breakroom, conference rooms, and general office areas
• Book travel and accommodation arrangements
• Manage information flow in a timely and accurate manner
• Ensure completion of tasks for executive leadership
• Screen phone calls for executive leadership and provide accurate email representation
• Run requested errands for executive leadership
• Organize and maintain the office equipment and amenities
Other Qualifications:
• Highly organized
• Willing and able to maintain filing systems
• Ability to manage multiple priorities and have attention to detail
• Proficiency with Microsoft Office 365 (Word, Excel, Outlook, etc.)
• Ability to manage multiple detailed tasks with competing deadlines while maintaining a professional demeanor
• Ability to express self effectively and concisely, both orally and in writing, and effectively interact with the public and staff working independently with general direction
• Excellent verbal and written communication skills
• Strong customer service skills
• Flexible, self-motivated, positive attitude, and works well in a team environment
• Must unequivocally be able to maintain confidentiality of legal and sensitive information
• Highly motivated and dedicated to the organization’s mission
Education and Work Experience:
• High School Diploma or higher
• Minimum of 2 years in specific role or similar
Physical Demands:
• Typical of work in a professional office environment.
This is a Full-Time Salary-base + commission position and has a requirement of at least 40 hours per week. This position, on occasion, will require you to work after hours but notice will be provided by management.
This employment comes with a 90-day probation period. After the initial 90 days the employee will be eligible for paid vacation, sick time, and other benefits. Furthermore, this job is a Full-Time position with working hour from 8:00AM – 5:00PM with weekends off and paid holidays.
Alias believes that all persons are entitled to equal employment opportunities. We do not discriminate against race, color, national origin, religion, sex, age, disability, genetic information, sexual orientation, gender identity, or any other protected classification recognized by state or federal laws.